BD (Becton, Dickinson and Company) Receptionist / Administration Assistant in Sydney, Australia
Job Description Summary
The Reception purpose is to manage front office reception to a highly professional level and manage the mailroom.
Greet and welcome all visitors, guests and contractors as soon as they arrive at reception.
Ensure that all visitors, guests and contractors have signed in at reception and call appropriate associate to advise that they have a visitor at reception.
Ensure reception area is kept tidy and presentable at all times.
Answer, screen and forward incoming phone calls to appropriate associate.
Maintain office security by following safety procedures and access via the reception desk (monitor sign in register, issue visitors badges).
Distribution of general office mail, deliveries and parcels to the appropriate associate.
Courier Service assistance. Manage all incoming and outgoing logistics using BD’s preferred vendors.
Milk deliveries placed in lunchroom fridges.
Maintain Avaya phone Sydney and update associates contact list for all associates.
Ensuring that all meeting rooms and kept clean and tidy and ready to use for the next meeting.
Updating the office reception manual.
Raising Purchase Orders when required for administration and logistics. Mail Room
Sort, collate and distribute all incoming and outgoing mail along with couriers into bundles for scanning as appropriate.
Log and record all courier transactions on appropriate register.
Collect all outgoing mail from department mail points for collection, collate and frank mail ready for mail pick up each day.
Assisting with any courier requirements as requested.
Ensuring stock is well maintained for the mail room. Administration Assistant
Raising Purchase Orders when required for administration and logistics.
Assisting with catering requirements as back up when required.
Stationery orders for associates, cross check deliveries against Purchase Orders.
Provide general administrative support to other departments as required.
Assist with cleaning of automated coffee machines and cleaning requirements. Ensure appropriate back up has been allocated when on leave.
Report to the Office Manager of any office issues that may arise.
Assisting with set up of company events when required. KNOWLEDGE & EXPERIENCE: The successful applicant will need to demonstrate:
Intermediate skill level in Microsoft Word, Excel, PowerPoint and experience in the use of
Typing speed of 40-45 words per minute.
Proven ability to manage multiple tasks and activities.
Ability to work and communicate with other departments and staff at all levels, within the company.
Proven track record, working as part of a team.
Excellent written and verbal communication skills.
Primary Work Location
AUS Sydney - North Ryde
BD is a leading global medical technology company that creates medical technology, devices and laboratory equipment for a variety of needs across the healthcare continuum. At BD, we are looking for candidates who possess passion, innovative solutions and a commitment to our one mission of improving access to groundbreaking medical and biotechnology services for people near and far, delivering state-of-the-art technology and cutting-edge research in the battle to fight and cure infectious diseases. With a global reach that extends across 50 countries worldwide, our network of professionals collaborates on effective measures to deliver enhanced patient quality such as lower health care delivery costs, improved health care and safety, and expanded health care for all. Join our company and see how you can become a part of one global mission to make a difference in human health.